CORD+SDHS 2017 
is the Dance Studies Association
Inaugural Conference 2017

Transmissions and Traces: Rendering Dance
The Ohio State University
Columbus, Ohio
October 19–22, 2017

Presentation Guidelines

PRESENTATION ROOMS AND TECHNICAL AVAILABILITY

Please consult the schedule online at http://sdhscordconference.org/2017Schedule for the room in which your presentation is scheduled.

Please note that presenters are responsible for providing anything beyond what is listed below. Presenters should bring their own adapters for connecting Mac and mobile devices to projectors.

The presentation rooms do not have computers in place (with three exceptions, listed below). Presenters will need to bring their own laptops or tablets if they want to project audiovisual aids. Room assignments cannot be changed. Delegates should confer with the presenters in their session to make sure at least one delegate will have a computer. This is especially pertinent for delegates traveling to the conference from outside the US depending on decisions they make in response to travel rules regarding bringing laptops into the US.

Blackwell Inn, 2110 Tuttle Park Place, Columbus, OH 43210 – Presentations on Thursday, October 19

Blackwell Ballroom – PC computer in place; VGA cable connection for laptop projection with audio input, DVD player

Ohio Union, 1379 N. High Street, Columbus, OH 43210 – Presentations on Friday, October 20

These rooms can all be viewed on the Ohio Union website; links below.

Cartoon Room 1 – VGA cable connection for laptop projection with audio input, Blu-Ray Disc/DVD player; 

Cartoon Room 2 – VGA cable connection for laptop projection with audio input, Blu-Ray Disc/DVD player; 

Dance Room 1 – auxiliary audio input; no projection

Great Hall Meeting Room – VGA cable connection for laptop projection with audio input, Blu-Ray Disc/DVD player; 

Hays Cape Room – VGA cable connection for projection with audio input, Blu-Ray Disc/DVD player; 

Ohio Staters, Inc. Founders Room – VGA cable connection for laptop projection with audio input, Blu-Ray Disc/DVD player; 

Ohio Staters, Inc. Traditions Room – VGA cable connection for laptop projection with audio input, Blu-Ray Disc/DVD player; 

Performance Hall – VGA cable connection for laptop projection with audio input, Blu-Ray Disc/DVD player; 

Rosa M. Ailabouni Room – VGA cable connection for laptop projection with audio input, Blu-Ray Disc/DVD player; 

Round Room – VGA cable connection for laptop projection with audio input, Blu-Ray Disc/DVD player; 

Student-Alumni Council Room – VGA cable connection for laptop projection with audio input, Blu-Ray Disc/DVD player; 

Suzanne M. Scharer Room – VGA cable connection for laptop projection with audio input, Blu-Ray Disc/DVD player; 

Tanya M. Rutner Room – VGA cable connection for laptop projection with audio input, Blu-Ray Disc/DVD player; 

Sullivant Hall, 1813 N. High Street, Columbus, OH 43210 – Presentations on Saturday, October 21 and Sunday, October 22

Please note that shoes cannot be worn in studio spaces. If your session is in a studio space, please plan your attire accordingly.

131A Sullivant – HDMI cable connection for laptop projection, includes sound

141 Sullivant – HDMI cable connection for laptop projection, includes sound

220 Sullivant – PC computer in place; HDMI cable connection for laptop projection, includes sound

225 Sullivant – Mac computer in place; HDMI cable connection for laptop projection, includes sound

247 Sullivant Hall – studio converted for seminar presentations (no spike heels); HDMI cable connection for laptop projection, audio hookup through 1/8 inch jack (headphone out) for laptop, phones and mp3 player

250 Sullivant – HDMI cable connection for laptop projection, includes sound

270 Sullivant Hall – HDMI cable connection for laptop projection, audio hookup through (provided) USB connection for laptop and 1/8 inch jack (headphone out) for phones and mp3 player

290 Sullivant – studio (shoe-free) space; HDMI cable connection for laptop projection, audio hookup through (provided) USB connection for laptop and 1/8 inch jack (headphone out) for phones and mp3 player; wireless mic headset for lecture-demonstrations

316 Sullivant Hall Dance Reception “Living Room” – technology-free space; this is an intimate circle of comfortable chairs

Barnett Theatre (320 Sullivant Hall) – HDMI cable connection for laptop projection, audio hookup through (provided) USB connection for laptop and 1/8 inch jack (headphone out) for phones and mp3 player; this is a black box theater space and we thank you for not wearing spike heels on stage

370 Sullivant Hall – HDMI cable connection for laptop projection, audio hookup through (provided) USB for laptop

390 Sullivant – studio (shoe-free) space; HDMI cable connection for laptop projection; audio hookup through 1/8 inch jack (headphone out) for laptop, phones and mp3 player; wireless mic headset

For delegates presenting Dance Works or Screendances on Saturday evening in Barnett Theatre:

Dance Works:

-You will receive an email in the coming weeks regarding time to space your work in the theater. Please note that this is a “low-tech” situation in terms of light plots and cues. More information forthcoming regarding tech times, file submission, and additional program information.

-Please plan to send your sound/music files by October 1, 2017 by uploading to a dropbox folder, link forthcoming. Please send your sound files as one of the following formats: .aiff or .wav

Screendances:

Please plan to send your video file by October 1, 2017 by uploading to a dropbox folder, link forthcoming. Please send your file as one of the following formats: .mov or .mp4

PRESENTATION GUIDELINES

Individual Papers: Individual Papers must be designed for oral delivery within 20 minutes, including the use of any audiovisual aids. Delegates who submitted an Individual Paper have been placed on a panel with either 3 panelists (90 minutes) or 4 panelists (120 minutes). Panels have been assigned a session chair who is not one of the presenters to keep papers on time and the panel running smoothly. 30-40 minutes of discussion will follow the paper presentations and will be moderated by the session chair.

Pre-formed Panels: Pre-formed Panels are 90 minutes total; individual papers are 20 minutes in length followed by 30 minutes of discussion. Panelists may determine the format of the panel if they have planned certain transitions between papers and the like. If they did not name a session chair in the proposal, Pre-formed Panels have been assigned a session chair who is not one of the presenters to keep papers on time and the panel running smoothly.

Roundtables: Roundtables are 90 minutes total. If they did not name a session chair in the proposal, Roundtables have been assigned a session chair who is not one of the presenters to keep the session on time and running smoothly. It is recommended that roundtables allow for 20 minutes of discussion at the end of the session.

Lecture-Demonstrations: Lecture-demonstrations run either 45 or 90 minutes total, depending on the proposal. Lecture-demonstrations running 45 minutes have been paired so that 2 lecture-demonstrations occur in a 90-minute session. Please allow for 10-15 minutes of discussion to follow your 30- or 35-minute presentation. While some lecture-demonstrations have been scheduled in a 120-minute block due to space availability, please retain the same timing as a 90-minute block. Lecture-demonstrations have been assigned a session chair to keep presentations on time and the session running smoothly.

Workshops: Workshops run 90 minutes total. Please allow for 10-15 minutes of discussion within the 90-minute time frame. While some workshops have been scheduled in a 120-minute block due to space availability, please retain the same timing as a 90-minute block. Workshops have been assigned a session chair to keep the session on time and running smoothly.

Alternate Format: Alternate format presentations run either 45 or 90 minutes total, depending on the proposal. Delegates should please refer to the lecture-demonstration and workshop guidelines for the timing that runs closest to the spirit of the proposed session. Some 45-minute alternate format presentations have been combined in a session with a lecture-demonstration due to space and synergy of ideas between the proposals. Alternate format workshops have been assigned a session chair to keep the session on time and running smoothly.

Dance Works and Screendances: Dance Works and Screendances run no more than 12 minutes. All Dance Works and Screendances are scheduled for a showing on Saturday evening that will be moderated by a session chair to keep the showing on time and running smoothly. The showing will end with a Q&A/discussion with all of the presenters.

CONFERENCE PROCEEDINGS

The Dance Studies Association is pleased to compile an unedited record of the DSA 2017 Inaugural Conference, Transmissions and Traces: Rendering Dance. Submission of conference papers for inclusion in the Proceedings is entirely voluntary. Those who are presenting workshops or lecture-demonstrations may submit transcriptions or summaries of their presentations. Each submission should be an accurate record of the conference presentation and not an expanded revision.

The proceedings will be made available online via the CORD and SDHS websites, and on the DSA website once it is configured, with each paper posted as a separate PDF file. Formatting requirements take into account the desire for online accessibility, as well as the wish to produce a uniform, high-quality publication without imposing undue constraints on the authors.

Submissions must be received by January 1, 2018. Full submission information will be available in the conference program and on cordance.org and sdhs.org.

 

SESSION CHAIR INSTRUCTIONS

Session Chairs are not expected to read presentations ahead of time. You may choose to contact session presenters prior to the conference for introductions via email, but this is not required.

Arrive early to the room where the session that you are moderating will be held.

Identify the presenters and introduce yourself to them.

Inform the presenters that you are there to assist and help maintain the presentation schedule.

If you need help connecting presenters’ equipment, please seek the assistance of the technical support personnel.

A primary responsibility of the Session Chair is to ensure that the presenters begin and finish their presentations on time according to the schedule, and to moderate the Q&A session following the presentation(s). Please refer to the Presentation Guidelines on http://sdhscordconference.org/2017-Presenters-Information (above) for a full explanation of presentation types and timing.

Please remind the presenters of this timing:

Papers: 20 minutes per paper plus ten minutes for Q&A (please hold all Q&A until the end of the panel)
Roundtables: 90 minutes including 15-20 minutes of Q&A
Lecture-Demonstrations: 45 minutes including 10-15 minutes of Q&A
Workshops: 90 minutes including 10-15 minutes of Q&A

Introduce each presenter briefly to the audience by reading their presentation title and biography printed in the program.

During the presentation, inform the presenter of the remaining time using provided signs or hand gestures. These include a warning with 5 minutes, then 2 minutes, then 0 minutes remaining. The session chair has the authority to stop a presentation that is about to run over time. Be strict but discreet.

In the event that a presenter, who is not scheduled last in a session, is not present or has cancelled, please wait to begin the next paper until the scheduled time, so that delegates who planned to attend the remaining paper(s) can do so.


Congress on Research in Dance and Society of Dance History Scholars
7044 S. 13th Street, Oak Creek, WI 53154
414-908-4951

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